Details regarding multiple management & maintenance operations of the Qapture Content Management System (CMS)
Reset Password
Step 1: Navigate to [organization-name].qapture.co. The Qapture CMS signup / login window is displayed.
Qapture CMS signup / login window
Step 2: In the sign in dialog, click the forgot password link. The forgot password page is displayed.
Forgot password page
Step 3: Enter the email address for your account and click reset password. A success message will be displayed.
Password reset success page
Step 4: Access your email account and search for an email titled “Qapture Password Reset” as shown below.
Reset Password Email
If you cannot find the password reset email please verify that your email program has not placed it in the spam folder
Step 5: Click the “Reset Password” button to continue the password reset process. The set new password window is displayed.
Set new password screen
Step 6: Enter your new password. Click the change password button to complete the operation. You can now login to the Qapture CMS using your new password.
Updating user account information
Step 1: Navigate to [organization-name].qapture.co and sign in. The main window including the navigation menu is displayed.
Navigation menu
Step 2: Click your name, displayed in the upper left corner, next to your avatar, marked above in red. The user profile window is displayed.
User profile screen
Step 3: Update your information as necessary. It is possible to update your email address, first and last name and to change your password.
Step 4: Click save to update or navigate elsewhere to discard.
Project Settings & User Management
Navigate to [organization-name].qapture.co and sign in. Click the settings module in the navigation menu. The settings module is displayed.
Settings Module
Only project owners & administrators have access to the project settings module.
General Project Settings
The project settings general tab provides the following information:
Project Name - it is possible to change the project name by clicking the edit icon next to the project name. Click update to save your changes.
Project plan type: your current plan with Qapture
Project time zone – used for analytics
Click the Users tab to manage project users. The user management window is displayed.
Project user management window
Managing Users
Add Users
To add a user: click the add user button. A new line will be added to the project users table. Fill in:
The users’ email address
The users’ role in the project. For a description of available roles and permissions – see below section Project roles & permissions
Click the save button
Invitation Process:
An email will be sent to the user to approve the project invitation.
When the user confirms the invitation, he will be added to the project with permissions according to the role assigned to the user. There is an option to resend a user invite. To resend, click the Resend Invitation link.
Delete Users
To delete a user, click the delete user icon in the row of that user.
Change a User's Role
To change a user's role, click and change the user role in the drop-down in the row of that user.
Transfer Project Ownership
It is possible to transfer ownership of the project to another user. To perform this action, click the transfer ownership link next to the project owner name. A window is opened to allow selecting the user that the project will be transferred to.
Project roles & permissions
The table below details a list of project roles that are available in the Qapture CMS and permissions for each role.
There are 2 ways to accept an invitation to join a project.
Via email invitation
Via the Qapture CMS
Accepting an invitation to join a project via Email
Step 1: Access your email account and search for an email titled “Qapture Project Invitation” as shown below.
Project Invitation email
If you cannot find the invitation email, please verify that your email program has not placed it in the spam folder.
Step 2: Click the “Join Project” button to accept the invitation and join the project.
Accepting an invitation to join a project via the CMS
Step 1: Navigate to [organization-name].qapture.co and sign in. The main window including the navigation menu is displayed.
Navigation menu
Step 2: Click your name, displayed in the upper left corner, next to your avatar, marked above in red. The user profile window is displayed.
User profile screen
Step 3: Click the project tab. The project tab is displayed.
User projects window
Step 4: Active project invitations appear in the “Invites pending approval” section. Click join the project to accept your invitation.
Leave a project via the CMS
Step 1: Navigate to [organization-name].qapture.co and sign in. The main window including the navigation menu is displayed.
Navigation menu
Step 2: Click your name, displayed in the upper left corner, next to your avatar, marked above in red. The user profile window is displayed.
User profile screen
Step 3: Click the project tab. The project tab is displayed.
User projects window
Step 4: in the your projects section, click the “leave the project” link in the relevant row. A confirmation dialog is displayed. Click yes to leave the project or no to discard
A project owner cannot leave a project. If this is necessary, the owner must transfer ownership to a different user - see Transfer Project Ownership.
edit icon next to the project name. Click update to save your changes.
